Privacy Policy

Last updated 16 September 2026.

Florida Explorers Association is a homeschool co-op. This policy explains what we record about member families, why, who can see it, and what you can ask us to do about it. It covers this website only.

We hold information about children. We have tried to describe that plainly rather than bury it, because it is the part that matters most.

What we record

About parents and guardians

Names of the parents or guardians in the household
Email addresses — the one you sign in with, and optionally a second
Phone numbers, and whether you have agreed to receive text messages
Postal address, city, state and ZIP
The curriculum you use and how long you have been homeschooling
How you heard about us, and what you are interested in
Whether you want your household listed in the member directory
The date and time you agreed to the liability waiver and the code of conduct, and whether you granted photo release
Administrative notes written by co-op administrators about your membership

About children

First and last name
Date of birth and grade
Allergies, medical needs and special needs
Which events each child is registered for

About your account and activity

Your membership status, membership type, and the dates you applied and were approved
Your event registrations, including waiting-list position and cancellations
Anything you send us through the contact form on this site

We do not record payment card numbers. We do not use advertising trackers, and we do not run third-party analytics on this site.

Where it comes from

Everything above is provided by a parent or guardian — on the membership application, in the member portal, or when registering for an event.

We never collect anything from a child directly. Children do not have accounts on this site, cannot sign in, and are never asked for information. Everything we hold about a child was entered by their own parent or guardian.

Why we hold it, and who can see it

Co-op administrators can see everything listed above, including administrative notes. They need it to review applications, run events and contact families.

Trip and activity leaders receive a roster for the event they are running. It lists the children attending, their ages and grades, their allergies and medical needs, and a parent contact. Leaders are given this so they can keep your child safe on the day. They receive it only for events they lead, and only for children registered for that event.

Other member families can see the member directory. The directory lists only households that have opted in, and shows parent names and contact details.

Children are never shown in the member directory. No child's name, age, grade, allergies or medical information is ever visible to another member family.

You can remove your household from the directory at any time from the My household page in the member portal.

Other services involved

Our web host. The site and its database run on a private server. The database is not shared with any other organisation.
Google Fonts. Pages load a typeface from Google's font service, so Google receives the request — including your IP address — as your browser fetches it. No account information is sent.
Sign in with Google. Where offered, signing in this way tells us your name, email address and Google account identifier. We never see or receive your Google password.
Email delivery. When we email you, a delivery provider handles the message and can see your address and its contents.
Payments. Not yet in use on this site. When online payment is introduced, card details will be handled by the payment processor and will not be stored by us.

We do not sell your information, and we do not share it for advertising.

How it is protected

The site is served over an encrypted connection (HTTPS).
Sign-in sessions use cookies restricted to a secure connection and are not readable by scripts in your browser.
Where a password is stored, it is stored only as a cryptographic hash — we cannot read it, and neither can an administrator.
Access to family and child records requires an administrator sign-in.
A family can only ever see and register its own children.

No system is perfectly secure, and we will not pretend otherwise. If we discover a breach affecting your family's information, we will tell you.

How long we keep it

Active members: for as long as the membership is active.
Former members: membership and event records for up to three years after a membership ends, so we can answer questions about past participation and meet our record-keeping obligations.
Children's allergy and medical notes: deleted when the membership ends, unless you ask us to keep them for a returning family.
Contact form messages: up to two years.

You can ask us to delete your household's records sooner. See below.

Your choices

See and correct it. Sign in and open My household to view and change your family's details and your children's records.
Leave the directory. Turn off directory listing at any time.
Photo release. You choose whether to grant it, and you can withdraw it by contacting us.
Text messages. Opt out at any time.
Ask for a copy, or ask us to delete it. Email us and we will respond. Some records may be retained where we are required to keep them, and we will say so if that applies.

Children's privacy

This site is intended for use by parents and guardians. Children do not have accounts and cannot sign in. Information about a child is only ever entered by their own parent or guardian, who decides what to share with us.

If you believe a child has provided information to us directly, contact us and we will delete it.

Changes to this policy

If we change this policy in a way that affects what we collect or who can see it, we will update the date at the top and notify member families.

Contact

Questions about this policy, or about your family's information: info@flexplorers.org.