Terms of Service
Terms of Service
Last updated 16 September 2026.
These terms cover membership in Florida Explorers Association and use of this website. By applying for membership or using this site, you agree to them.
In these terms, "we" and "the association" mean Florida Explorers Association, and "you" means the parent or guardian holding the membership.
1. Membership is a household
A membership belongs to a family, not an individual. One household has one login, one membership, and may include any number of children.
The adult who creates the account is responsible for it, including anything done by a second parent or guardian who has access to it.
2. Applying and approval
Membership is by application. An application creates a pending record; it does not create access. A co-op administrator reviews each application, and your login does not work until the membership is approved.
We may decline an application, and we are not obliged to give a reason.
3. Accurate information
You agree to give accurate information about your household and your children, and to keep it current — particularly allergies, medical needs and special needs, which are passed to the leaders of events your children attend so they can keep your child safe.
Out-of-date medical information is a safety risk, not an administrative one.
4. Your account
Keep your sign-in details to yourself and to the other parent or guardian in your household. Tell us promptly if you believe someone else has access.
Do not create more than one membership for the same household.
5. Fees
Membership and event fees are set by the association and published to members. Current amounts, and when they fall due, are communicated on approval and on the membership pages of this site.
Fees are for the association's operating costs. Unless stated otherwise for a particular event, fees are non-refundable once an activity has taken place.
6. Events and registration
- Registration is per child. Places are counted per child, not per family.
- Some events are open to member families only.
- Where a members-first window applies, visiting families may register only after it closes.
- When an event is full, families join a waiting list and are offered a place if one becomes free.
- Registration may open and close on set dates.
- You may register only your own children.
Please cancel if you cannot attend, so a waiting family can take the place.
We may cancel or reschedule an event. If we do, we will tell registered families.
7. Conduct
Membership requires agreement to the association's code of conduct. It applies to adults and children alike, at events, on this site and in association communications.
Behaviour that endangers or harasses another member, or that disrupts an activity, may end a membership without refund.
8. The member directory
The directory exists so member families can contact one another. Listing is optional and you control whether your household appears.
You agree not to use the directory for commercial solicitation, and not to copy, publish or pass on its contents to anyone outside the association. Misuse of the directory may end a membership.
9. Activities, risk and supervision
Co-op activities include field trips and outings away from a classroom. They carry ordinary risks. Membership requires a signed liability waiver, and that waiver — not this page — governs the assumption of those risks.
Unless an activity is explicitly stated to be a drop-off, children remain the responsibility of their own parent or guardian at all times. The association does not provide childcare and does not supervise children in place of their parents.
10. Photographs
Photo release is optional and recorded per household. If you have not granted it, we will not knowingly publish an identifiable image of your child in association materials. Tell us if an image should be removed and we will remove it.
11. This website
We aim to keep the site available and accurate, but we do not guarantee that it will be uninterrupted or error-free. Do not attempt to access another family's records, disrupt the site, or use it in a way that breaks the law.
12. Ending a membership
You may end your membership at any time by contacting us. We may suspend or end a membership for breach of these terms, breach of the code of conduct, or non-payment of fees.
When a membership ends, access to the member portal, directory and member-only events ends with it. What happens to your records afterwards is described in our Privacy Policy.
13. Changes
We may update these terms. If a change materially affects members, we will notify member families and update the date at the top of this page.
14. Governing law
These terms are governed by the laws of the State of Florida.